Discipline and Appeals Tribunal Coordinator

• Serve as the primary point of contact for all parties involved in the discipline and appeals tribunal process: hearing participants, tribunal members, independent legal counsel, and external facilitators.
• Organize Discipline hearings and Pre-hearings, including scheduling dates, coordinating participant availability, and arranging appropriate resources for in-person and virtual hearings.
• Oversee the logistics of tribunal hearings, booking rooms, technology setup, including waiting rooms, breakout rooms, and recording the hearings.
• Assist the Tribunal Chair in arranging Panels and pre-hearing Chairs to hear cases as required.
• Coordinate with third-party facilitators for in-person hearings. Arrange necessary resources, communicate expectations, and confirm participant attendance.
• Ensure that all necessary documentation is prepared and distributed in a timely manner.
• Arrange reviewing panels to review settlements to be considered under Rule 1.07 of the Rules of Practice. Prepare and distribute documentation in advance of the reviewing panel meeting.
• Prepare and distribute decisions from tribunal hearings and maintain comprehensive records of all tribunal cases, decisions, and related communications.
• Ensure compliance with all legal and organizational requirements related to the discipline and appeals tribunals processes.
• Provide guidance and support to the tribunals including training on procedural matters and updates on relevant legislation and policy changes.
• Evaluate and refine processes and procedures to enhance the effectiveness of the tribunal operations, ensuring the integrity, confidentiality, and fairness of all proceedings,
• Identify and recommend enhancements to hearing processes, to increase efficiency, as well as ensure the discipline process remains fair and impartial for all participants.
• Coordinate the recruitment and training of new tribunal members.
• Process per-diem payments for matters related to discipline activities.
• Stay informed of best practices in tribunal administration and recommend improvements to the organization’s processes.
• Participation in internal projects or internal committees are voluntary but are encouraged for career development and enhancement of knowledge relating to organizational initiatives and mandates
• Other duties as required

Qualifications:

• Diploma or degree in law, paralegal studies, law clerk, public administration, or a related field.
• 3-5 years of experience in administrative roles, preferably within a legal or quasi-legal environment.
• Strong organizational and time management skills, with the ability to manage multiple cases simultaneously.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficient in Microsoft Office, MS Teams and Office 365, with aptitude to learn new software and systems.
• Proven ability to read and to assimilate legislation.
• Knowledge of legal terminology and understanding of the principles of natural justice and procedural fairness.
• Ability to work independently as well as collaboratively, to prioritize and manage several different and varied tasks simultaneously and meet deadlines.
• Understand the business of a regulatory authority and its role in the marketplace.
• Ability to maintain confidentiality and exercise discretion in sensitive situations.
• Ability to build professional, positive relationships with diverse stakeholders, adapting communications styles as necessary.

We respectfully thank all applicants for their interest in working at OMVIC. However, we will only contact those meeting the qualifications for an interview.

OMVIC fosters an environment that respects people’s dignity, ideas and beliefs, thereby working to ensure diversity, equality and inclusion and has been committed to and will continue advocating for an environment where all persons are treated with fairness, dignity, and respect. OMVIC is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), ensuring that all individuals are treated with dignity and respect. Should you require accommodation for disability during any stage of the recruitment process, please notify the Human Resources department.