Registration Officer (12-months contract)

Who is OMVIC?

OMVIC (Ontario Motor Vehicle Industry Council) is Ontario’s vehicle sales regulator. OMVIC enforces the Motor Vehicle Dealers Act and other consumer protection statutes for the Ministry of Public and Business Service Delivery. OMVIC’s mandate and role is to maintain a fair and informed marketplace by protecting the rights of consumers, enhancing industry professionalism and ensuring fair, honest and open competition for registered motor vehicle dealers. This is achieved by maintaining strict dealer/salesperson registration requirements; inspecting all Ontario dealers (new and used); providing free complaint handling to consumers; developing/delivering consumer and dealer education/awareness programs; and investigating and prosecuting industry non-compliance and illegal sales (curbsiding).

What we offer:

OMVIC is made up of dedicated and hard-working individuals who take pride in the work they do each day to ensure that our mandate is being met. It is this great group of people that create a team atmosphere that is comfortable, friendly, and open which works to foster the team spirit.

Responsibilities:

• Review, evaluate, and approve registration applications and related forms regarding material changes and terminations in accordance with the Motor Vehicle Dealers Act (“MVDA”).
• Ensure applications and supporting documents are accurately recorded and follow-up regarding missing information.
• Track and monitor status of applications as they advance through the registration process
• Escalate and prepare applications for review with written recommendations
• Prepare proposed Terms and Conditions, Caution Letters, Warning Letters, and other administrative letters
• Communicate current and accurate information regarding policies, procedures, and services to external stakeholders
• Analyze and resolve applicant/registrant needs, offering appropriate options, guidance, and resolutions, in accordance with the MVDA
• Process OMVIC and Compensation Fund payments, including non-payment follow-up, refunds, deposits, reconciliation, and reporting
• Ensure all stakeholder inquiries are addressed within the 24-hour service delivery standard
• Develop and maintain an in-depth knowledge of regulatory policies and guidelines as it relates to registration.
• Complete database set up for all application types and create/update applicant/registrant profiles.
• Other duties as assigned.

Qualifications:

• Post-secondary education or 3+ year relevant work experience
• Superior client service skills with the ability to remain patient and helpful under pressure
• Ability to analyze and interpret the needs of stakeholders and offer the appropriate options and guidance
• Ability to respond quickly in a fast-paced environment while maintaining a keen attention to detail
• Excellent communication (verbal & written) and interpersonal skills
• Superior time management and organizational skills with the ability to prioritize competing priorities
• Strong work ethic and positive team attitude
• Possess exceptional tact, integrity, judgment and discretion
• Strong troubleshooting and research skills
• Proficiency with Microsoft Outlook and Word

We respectfully thank all applicants for their interest in working at OMVIC. However, we will only contact those meeting the qualifications for an interview.

OMVIC fosters an environment that respects people’s dignity, ideas and beliefs, thereby working to ensure diversity, equality and inclusion and has been committed to and will continue advocating for an environment where all persons are treated with fairness, dignity, and respect. OMVIC is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), ensuring that all individuals are treated with dignity and respect. Should you require accommodation for disability during any stage of the recruitment process, please notify the Human Resources department.